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FAQ about Selling at Craft Fairs and Festivals | BUST Craftacular @World Maker Faire

FAQ about Selling at Craft Fairs and Festivals | BUST Craftacular @World Maker Faire

Thanks for your interest in the BUST  Craftacular at World Maker Faire. If you are interested in applying to be a vendor at this event, please read this FAQ in its entirety before filling out the application. 

What is the BUST Craftacular?

The BUST Craftacular is NYC’s longest-running indie craft fair. From knitwear and jewelry to home décor and specialty foods, the BUST Craftacular is the one-stop shop for the very best in handmade gifts and wares. This is the 7th year that the World Maker Faire will host the BUST Craftacular at their New York event.

 What is World Maker Faire?

World Maker Faire is an outdoor fair that brings together science, art, craft, engineering, and music in a fun, energized, and exciting public forum. The family-friendly event showcases the amazing work of all kinds of makers and celebrates the DIY spirit! For more information about World Maker Faire New York, visit makerfaire.com

Participation in the Maker Faire offers vendors unparalled exposure to an audience with shared affinities. Last Year's 6th Annual World Maker Faire in New York was attended by over 95,000 people and more than 60 sponsors.

When and where does World Maker Faire New York take place?

World Maker Faire New York will take place over two days: Saturday, October 1st and Sunday, October 2nd. The fair is located at the New York Hall of Science (47-01 111th Street) in Flushing Meadows, Corona Park, Queens, New York. For detailed directions, visit makerfaire.com. 

Vendors will be given a full day to load in their wares on Friday, September 30th. Parking vouchers will be made available to participating vendors.

Do I need to purchase a World Maker Faire ticket to visit the BUST  Craftacular?

Yes. Since this BUST Craftacular is part of the World Maker Faire, attendees will need to purchase a World Maker Faire ticket in order to attend the Craftacular. Tickets will be available for purchase later this summer.

Do I need to purchase a World Maker Faire ticket if I am a vendor at the BUST  Craftacular?

No, all accepted vendors will receive (2) vendor passes, (2) guest passes and (2) discounted ticket vouchers, allowing them entrance to the fair on the day(s) that they are selling.

How do I apply to be a vendor?

Fill out our application here! (But please make sure you read this FAQ in full before applying.) There is a $20  non-refundable application fee which is separate from your booth fees if selected.

Important Dates for Vendors:

Monday, June 20, 2016 – Applications Open at 10% Off
Monday, July 4, 2016 – Discount period ends (midnight)
Thursday, August 25, 2016– Applications close (midnight)*
Thursday, September 1, 2016 – Applicants notified of acceptance decision
Tuesday, September 6, 2016 – 100% refund period ends (midnight)
Wednesday, September 7, 2016 – Vendors who were not accepted/withdrawn will be refunded on this date
Thursday, September 15, 2016 – Vendor placements made
Friday, September 16, 2016 – 50% refund period ends (midnight)
Monday, September 19, 2016 – Vendors who were not accepted/withdrawn will be refunded on this date.
Saturday, October 1 & 2, 2016 – BUST Craftacular 

*Occasionally BUST will accept applications after the official close date. Acceptance of late applications is not guaranteed and vendors who apply during the official vendor call will receive preferred placement. If you choose to enter a late application, you will remain subject to the refund periods. If you submit an application after the refund period, you must notify BUST in writing within 3 days of your application date.

How will vendors be determined?

Due to significant space limitations vendor placement is juried, vendors will be selected on the basis of quality and uniqueness of wares, as well as to bring together a broad variety of products.

The Jurying Committee consists of BUST Magazine's Editor-in-Chief, Debbie Stoller, Creative Director, Laurie Henzel, and Events Manager, Jules Abraham as well as the seasonal events staff.

What kind of vendors do you accept?

We’re looking for any and all edible/wearable/loveable/handcrafted/one-of-a-kind items you’ve got. They include but are not limited to specialty foods, silk-screened items, cosmetics, knitwear, jewelry, paper goods, handbags, cards, unique vintage items, and more!

BUST accepts vendors who offer handmade or small run crafts and products. Businesses who resell handmade crafts from other artisans or who have distribution in more than one state will be evaluated on a case by case basis.

Larger companies who wish to participate in the BUST Craftacular should consider getting involved through sponsorship. Corporate organizations such as CPG brands, financial services, apps, education brands or similar should contact Jules Abraham to build a partnership arrangement. This includes artists collectives, incubators or similar. Please note that brands who do not contact the BUST team may be subject to application rejection.

Non-profit organizations are welcome to join the BUST Craftacular and apply as a standard vendor. We encourage you to contact craftacular@bust.com to discover how BUST can help you reach your awareness or fundraising goals as part of an activation.Vendors will be juried by BUST Craftacular staff on the basis of quality and uniqueness of their wares. Due to space limitations, we cannot accept all vendors. Vendors who are not accepted due to space limitations will be added to the Vendor Waitlist, contacted if a space becomes available and continue to be invited to future events.

We are accepting vendors from the following categories for this particular event:

 

Accessories
Bath and Body
Books/Magazines
Bridal
Cards and Stationery
Food/Drink (pre-packaged)
Food/Drink (prepared/hot)
Hair care
Handmade clothing and accessories (both men’s and women’s)
Hats and headwear
Housewares
Informational/Nonprofit
Jewelry
Kids
Knitwear
Lingerie (handmade and vintage)
Makeup
Nail care
Original Art
Pets
Prints and Paper Goods
Screenprinting
Tools/Crafting
Toys
Vintage clothing and accessories (both men’s and women’s)
Vintage patterns and sewing supplies
Vintage vinyl and tapes

If you have any questions about whether your products are a fit for BUST Craftactular, please email the Craftacular team (craftacular@bust.com).

Due to permitting restrictions, all food sold at the BUST Magazine Craftacular at World Maker Faire must be pre-packaged. If you would like to sell hot or prepared food at World Maker Faire, please email food@makerfaire.com.

What are the booth/table fees? What are the dimensions of a booth space?

One full booth fee includes a 10' wide by 5' deep space inside a BUST Craftacular tent, as well as 8' x 30" table, two chairs, a Wi-Fi passcode, access to an electrical outlet within the vendor row. Booths are not curtained. Vendors are expected to bring their own extension cords, table top lighting (if desired), and a backup payment system. BUST will provide all tables and chairs, though you are welcome to bring racks or other display setups if you prefer. All displays must fit within your assigned space.

NOTE: This event will take place outdoors. While all vendors will be provided a tent, please take extra precautions to protect your wares while exhibiting outside.

 

The fee breakdown is as follows:

  • Two days,  full tent (10' by 10' space): $900
  • Two days, single table in half tent (10' x 5'): $450
  • One day single table in half tent (10' x 5'): $300*
  • One day, shared table: $225 (per vendor)*
  • Two days, shared table: $300 (per vendor)*

BUST will not offer paid premium spaces at this event and end cap vendors will be selected by the jurying committee. For your best shot at being considered for an endcap, make sure you submit examples of a prior booth and mention if you are planning to offer activities for guests at your booth. Maker Faire is all about interacting with the public and getting kids excited about STEAM.

In addition, all applicants are required to pay a non-refundable application fee of $20.

You will be prompted to pay your booth fee via credit card or PayPal at the time of application. Your application will not be considered unless you have paid the booth fee in its entirety when you apply.

*Please note that there are many factors involved in granting a 1-day table. If you select this option, the BUST Craftacular will place vendors in available booths for their selected day in the order that they applied. Please be sure you are available for both show dates if you select this option as we cannot always accommodate a day preference.

BUST will not share non public contact information with vendors who are sharing tables, nor contact another vendor on your behalf. If you are sharing a table, please plan on using the table in your booth display so you do not disturb your boothmate. 

 For examples of BUST Craftacular coverage and vendor testimonials, see here.

Can I share a table?

Yes. If you already know the person you'd like to share with, please indicate their name on the application form. All vendors must apply separately and provide individual permits; each vendor will be juried individually.

When is the application deadline?

The application deadline is August 25th, 2016 at MIDNIGHT. We will notify all vendors with our decisions via email by MIDNIGHT on September 1st, 2016.

What if I have to drop out of the BUST Craftacular? What is your refund policy?

Once accepted, you have until Tuesday, September 6, 2016 to cancel and receive a full refund of your booth fee. If you have to cancel after that date, you can receive a 50% refund until Friday, September 16, 2016. After that date, no refunds will be issued. All refunds will be issued less a $20 non-refundable jurying fee. This fee covers the administrative costs of jurying the hundreds of applications we receive for each Craftacular.

Can I leave my items at the venue overnight?
 
Yes, you can leave your items and display setups at the venue overnight if you wish. Although the venue will be secure, we recommend that you take any cash or valuables with you. BUST Magazine, World Maker Faire and The New York Hall of Science are not responsible for any items you choose to leave overnight.

Do I need a vendor’s permit?

Yes. New York State requires a Certificate of Authority to Collect Sales Tax for all vendors who accept cash transactions. If you are a packaged-food vendor, you need a valid Food Protection Certificate in addition.

BUST and Maker Faire require that vendors have their certificates in hand a week before the Craftacular. If you do not already have this certificate, we highly recommend applying for it the week of September 1st. If you have any questions or concerns, please refer to the How to Register for New York State Certificate of Authority website. Due to the volume of questions regarding the BUST Magazine Craftacular, please check NYS’s website first before contacting craftacular@bust.com with any additional inquiries.

How will the BUST  Craftacular at World Maker Faire be promoted?

The BUST Craftacular contracts a private PR firm for each event to gain coverage from local news outlets. BUST will also tap sister publications, celebrities and press contacts for coverage. BUST's team will appear for television and radio spots when available to promote the event.

In addition, BUST conducts the following advertising programs:

 

  • Paid advertising campaigns on craft websites, local press outlets, and social advertising platforms
  • Postcards/poster distribution
  • Emails to local and national mailing lists (70K subscribers)
  • Eticketing sites
  • Promotion on bust.com (both banner ads and advertorials) and in BUST Magazine
  • Social media (Twitter, FaceBook, Instagram, Pinterest and Tumblr)

 

Vendors and supporters are also encouraged to use ad units listed on the 'Promote' page to help advertise the event. We also LOVE for our talented vendors and fans to post to the event Facebook page or use hashtag #bustcraftacular.

 For examples of BUST Craftacular coverage and vendor testimonials, see here.

 What kinds of information will be listed on the BUST Craftacular website?

In addition to the online vendor application and FAQs, the BUST Craftacular website will list all participating vendors with a link to their company website. Additionally, BUST may list any social media pages you provide, your company description, and photos of products chosen by the jury committee from your website. You will be asked for these materials when you apply.
 
Company logos should be 125 pixels wide x 125 pixels tall. They can animate, but cannot be in Flash format. All banners must be under 50k and in .jpg or .gif format. Please provide the full link to social media profiles. Photos must be 300x200 pixels, in .jpg or .gif format and under 200K. 
 
PDFs, Word documents, .eps, .tif, and any other file that does not meet these size and format requirements will not be posted on BUST.com. BUST will try to make accommodations  for vendors who do not submit web-ready materials as requested, however accommodations are at the team's discretion and it is each vendor's responsibility to provide the correct materials.
 


How can I help?
 
We welcome all volunteers wanting to help spread the word on the BUST Craftacular. Please email Jules Abraham, BUST Events & Promotions Manager, at craftacular@bust.com to get involved; also, check out the Promote Page to download web-ready promotional images.
 

I'd like to promote my brand or product at the BUST  Craftacular. How can I do that?
 
We're always looking for like-minded companies to participate as sponsors in the BUST Craftacular. If you'd like information on sponsorship opportunities, please contact Jules Abraham (craftacular@bust.com) and Maggie Tam Clark (maggietamclark@bust.com).
 

Discount Codes

From time to time, BUST will offer discount codes to vendors. Please be sure to copy the discount codes exactly, we cannot accommodate you if you are unable to use the correct discount code. Also, note that codes expire at 12:01 midnight on the date mentioned. So for example, if the expiration is stated as 9/1 the code will be active throughout 8/31 up until 12:01 AM on 9/1. We cannot accommodate a discount if you miss the active window.

Vendor Conduct at Events

Vendors are expected to act courteously and professionally towards attendees, BUST Staff, venue staff and other vendors. Vendors are also expected to comply with all laws as well as venue rules and regulations. Non-compliance may result in event ejection without refund. Come prepared to sell your products for the entire duration of the event. Vendors who are no-shows, leave before the end of the event or are disruptive may not be allowed to participate in subsequent events. Vendors are expected to make their best effort to create a successful event and to work with Event Producers amicably to do so.

Unforeseeable Events

The BUST staff is committed to producing a successful event for all involved. However, occasionally, events beyond our control may occur. This includes, but is not limited to, undesirable weather conditions, sunshine, 3rd party vendor failures, and much more. BUST is also not responsible for vendor's personal belongings, goods, sales, or vehicles. BUST will commit to delivering a venue for the sale of goods, table and advertising as described above. BUST also tries to provide reasonable accommodations to vendors in order to create a successful event but is not always able to make such accommodations. Refunds will not be issued for unforeseeable events and BUST highly recommends vendors consider the risks involved in participating in a live event before committing funds.

THANK YOU!

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